FAQ - Procurement FAQs
The first step is to register your company on DC Water's Supply Portal. Locate and open the link to the Supplier Portal Registration Instructions on the Procurement Web page. Follow the instructions and Click the link to Supplier Registration on the Web page.
It is important to select all of the products and services your firm provides. DC Water sends out email notifications of new solicitations to firms based on the product and services the company selects.
You can access the DC Water Solicitation Listing site to view open solicitations.
All of DC Water’s business purchase requirements are competed per DC Water’s Procurement Policy. You can view the Procurement Policy at the link on the Web page.
- Businesses that were registered in the old portal DO NOT need to re-register. Their information was carried over. The contact(s) listed in the old portal should have received an email (from the DC Water ERP System) acknowledging the transfer along with a link to create a new password. Once the password is reset, firms can include additional contacts, as necessary.
- Businesses that were registered in the old portal, but did not receive the “Welcome” email will need to contact: firstname.lastname@example.org to request an update to their firm’s profile. In any case, firms SHOULD NOT try to register again.
Solicitations are published on the DC Water’s website in the Solicitation Listing. In addition, solicitations are often published in the classified sections of Washington Post, Afro American, Engineering News Records and Washington Hispanic.
The DC Tax Registration number is not required at the time of vendor registration. The number is required for all firms doing business in the District of Columbia. Firms obtain their DC Tax Registration number by registering with the District Office of Tax and Revenue.
Firms can get their DUNS number by registering with Dun and Bradstreet. It is not required for the vendor portal, but doing so, gives you another unique identifier for your firm.
Yes, firms are encouraged to have more than one administrative contact.
The firm can select as many products or services as they can provide.
Firms will receive alerts based on the products and services selected in their vendor profile.
A directory of suppliers registered by commodity grouping within the DC Water Enterprise Resource Planning System (ERP). Registered suppliers are able to search for business opportunities and respond to solicitations.
- IFB - The solicitation document used for competitive sealed bidding for the purchase of equipment, materials, goods and construction.
- RFP - The solicitation document used in the competitive sealed proposal process. The RFP procedure permits negotiation of proposals and prices.
- RFQ - The solicitation document used in competitive procurement, which requests technical or professional skills and experience.
Please e-mail or telephone the Sourcing Specialist or Category Manager identified in the solicitation.
After final award, send an e-mail or telephone the Sourcing Specialist or Category Manager identified in the solicitation.
This is a procurement solicitation that is open to all suppliers.
Yes. DC Water uses credit cards for certain types of low dollar non-competitive procurements.
Payment will be processed net thirty (30) from invoice receipt date. Note that invoices are considered received only if fully supported by documentation and after goods and/or service has been received.
Upon request, DC Water will provide the Supplier a copy of DC Water’s Tax Exemption Certificate when a Purchase Order is issued.